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Payroll Manager - Decatur, IL



Accounting & Finance
Decatur, IL, USA
Posted on Wednesday, June 5, 2024

Payroll Manager – Decatur, IL


IL - Illinois

Finance, Accounting, Audit

Job Description

Payroll Manager – Decatur, IL
This is an exempt level position.

Position Summary:
Currently, we are seeking qualified candidates for our Manager, Payroll (North America) opening to join our human resources function. This position provides leadership in the HR Operations for US and Canadian Payroll to perform oversight support for multi-cycle payroll processing of hourly and salaried employees. The role will be responsible for NA payroll processes to ensure the team delivers service quality, customer service satisfaction, operational efficiency and continuous improvement of processes. Responsible for end to end payroll for the NA region (18k employees) which includes: garnishment processing, data management, payroll/tax processing, general ledger, vendor management, partnership with key stakeholders (finance, HRIS, etc.), and payroll metrics. Ensure all SOX, internal and external audit requirements are met for control and compliance. Develop payroll team competencies and provide effective guidance to resolve complex issues. Responsible for maintaining procedure documentation for payroll operations and performing testing required for any enhancements or updates to the payroll system, as well as new technology implementation. This is a consequential, fast paced visible role that delivers value to our company through exceptional customer service with accurate processing.

Job Responsibilities:

  • Manage the payroll function with a strong collaboration and team-oriented approach, ensuring timely and accurate payroll processing and payroll tax administration
  • Oversee the preparation, review and approval of the full cycle payroll process while ensure policies, practices and procedures are followed by direct reports while ensuring confidentiality of HR and payroll data
  • Manage, mentor, and counsel the Payroll team
  • Partner with Compensation & Benefits, HRIS, Tax Dept, NA HR, GT and Accounting teams to ensure accurate and timely processing of payroll transactions including salaries, benefits, taxes, and other deductions
  • Assist with SOX compliance along with adhering to internal policies and controls, as well as compliance with external laws and regulatory guidance, while maintaining documentation for payroll processes and implementing improvements
  • Manage regular preparation of applicable reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
  • Ensure all periodic federal and state payroll tax deposits, tax reporting, W-2’s, etc. are processed timely and accurately
  • Responsible for payroll-related accounting activities and related monthly, quarterly, and year end reporting including payroll G/L accounts reconciliations
  • Keep current on all laws and regulations related to payroll to ensure compliance on an ongoing basis and take necessary steps to implement change
  • Provide management, direction, support and guidance to payroll team
  • Communicate actively with HR Operations to review cross-departmental impacts and reconcile data sharing
  • Support the implementation of company programs, procedures, methods and practices
  • Identify and communicate key responsibilities and practices to ensure the organization promotes a successful attitude, confidence in leadership, and teamwork to achieve business results
  • Audit, analyze and ensure the security, integrity and ongoing maintenance of data controls across departmental systems and through vendor management
  • Serve as liaison with other key departments for resolution of payroll problems
  • Provide officer’s earnings and fringe benefits to the Legal Department on a fiscal-year basis for proxy purposes
Preferred skills and experience:
  • Must have five + years experience of an inhouse payroll system with related experience which encompasses general payroll procedures
  • Bachelors degree or equivalent
  • Strong compliance background and experience with Tax and Accounting compliant procedures
  • Exposure and knowledge of complex HR processes that impact payroll
  • Strong analytical and problem-solving skills as problems faced are often complex and require extensive investigation and analysis
  • Strong communication skills (oral & written); ability to effectively interact with others at all levels
  • Experience in Success Factors, Employee Central
  • Experienced people leader with direct/indirect teams
  • People management experience with the ability to lead and develop individuals at different levels and with an array of skill sets
  • Prior experience implementing changes to an inhouse payroll and timekeeping systems to meet changing business requirements
  • Experience with manufacturing or hourly requirements for timekeeping systems
  • Experience with SOX compliance internal controls and testing
Excited about this role but don’t meet every requirement listed? Studies show that often applicants will self-select out if they don’t check every box. We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.


Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

  • Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
  • Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.
  • Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).
Additional benefits include:
  • Paid time off including paid holidays.
  • Adoption assistance and paid maternity and parental leave.
  • Tuition assistance.
  • Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.
*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.


Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

We welcome everyone to apply, especially those individuals who are underrepresented in our industry, as we strive to ensure our workforce represents the world that we help to feed: people of color, women, gender non-conforming, LGBTQIA+, veterans and persons with disabilities. For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion | ADM.

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

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