Legal Assistant/Paralegal - Decatur, IL

Decatur

IL - Illinois

Legal, Compliance, Regulatory Affairs, Corporate Security

Job Description

Legal Assistant/Paralegal - Decatur, IL

This role provides corporate legal assistant/paralegal support primarily to ADM’s corporate functions, legal entity management and common stock/equity plan records. Under the supervision of the Associate General Counsel, Corporate, Securities and M&A, the Legal Assistant / Paralegal will:

Day-to-Day Duties:

• Assist with the organization and maintenance of corporate minute books, records, and files and maintenance of the Company’s subsidiary management database, including adding new users, review and removing users as needed.
• Assist with documenting director and officer (or equivalent) changes for U.S. and International subsidiaries and assist with preparation and filing of changes with commercial register.
• Assist with drafting and filing of corporate formations, qualifications, dba/name registrations, amendments, withdrawals, mergers and dissolutions.
• Drafting resolutions, written consents, secretary/officer certificates, affidavits, incumbencies, and powers of attorney and similar corporate documentation.
• Assist with internal subsidiary restructurings (including review and proper execution of related agreements, resolutions and certifications) for U.S. and International subsidiaries.
• Assist with managing outside vendor relationships related to legal entity management and state filing/reporting including reviewing, entering and approving invoices.
• Respond to requests for information and documentation from internal and external stakeholders regarding the company group legal entities, including running reports and generating legal entity organizational charts, affiliate ownership confirmations, and know-your-customer (KYC) or ultimate beneficial owner (UBO) requests.
• Supporting and coordinating signature gathering (wet ink and electronic/DocuSign), notarization and apostille/legalization for corporate documentation and for corporate transactions and agreements.
• Coordinate with non-US legal departments for updates to corporate minute books and legal entity management systems and required documentation.
• Provide support for mergers, acquisitions, and divestitures (including due diligence of entities’ corporate histories and timely and proper execution of deal documents).
• Assist with annual/semi-annual reviews of corporate organizational charts
• Assist with corporate record keeping related to ADM common stock matters.
• Assist with the preparation of forms relative to U.S. Securities and Exchange Commission (SEC) required Section 16 filings for officer/director activity (SEC Form 3, 4, and 5 as needed).
• Other general corporate legal assistant/paralegal tasks.

• 3-6+ years of office administration experience; legal experience preferred; legal assistant or paralegal experience strongly preferred
• Proficiency with Microsoft Suite; ability to learn other software programs quickly
• Strong communication, organizational, and critical thinking skills
• Superb attention to detail
• Ability to multi-task and prioritize work to meet applicable deadlines
• Ability to exercise discretion and maintain confidentiality of sensitive information
• Self-motivated; ability to work both (i) independently to complete tasks and respond to department requests and (ii) with others to leverage their resources

• High school/GED
• Bachelor’s degree, preferred

Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

• Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
• Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.
• Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

• Paid time off including paid holidays.
• Adoption assistance and paid maternity and parental leave.
• Tuition assistance.
• Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

We welcome everyone to apply, especially those individuals who are underrepresented in our industry, as we strive to ensure our workforce represents the world that we help to feed: people of color, women, gender non-conforming, LGBTQIA+, veterans and persons with disabilities. For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion | ADM.

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

Req/Job ID

91868BR

#LI-Onsite

Ref ID

#LI-AS5